The Great Outdoors Foundation is Central Iowa’s pathway to sustainable, healthy environments. We are a regional conservation leader and a catalyst for high impact environmental projects. We convene partners with a shared vision, drive collaboration, and raise awareness and funds. Our priority initiatives expand and restore natural spaces, foster outdoor recreation, promote conservation and build passion for nature.


We connect people of all ages and backgrounds to nature by collaborating with other organizations who share a common vision of healthy environments that provide a variety of outdoor recreation and education opportunities. Driven by our clear purpose, we challenge ourselves to seek and take on partner projects offering exceptional and long-term impact requiring a regional approach and creative funding.


Great Outdoors Foundation and ICON Water Trails

Administrative Manager

Salary Range: TBD




Please submit your resume and cover letter to: hr@greatoutdoorsfoundation.org


Job Summary:                                      

This position is a shared position between the Great Outdoors Foundation (GOF) and ICON Water Trails. The Administrative Manager will report directly to the CEO, and act as the administrative communications liaison and office manager. 


Ability to maintain confidentiality

Ability to work in a fast-paced environment

Simultaneously manage several tasks, prioritize and solve problems pro-actively and on short notice.

Excellent human relations skills and  good understanding of group and political dynamics

Strong overall organization and effective oral and written communication skills

Strong expertise in data, project and time management, including word processing, spreadsheet and utilization of software applications and equipment

Data management experience, experience in Bloomerang or similar nonprofit database systems preferred

Strong meeting planning and scheduling abilities, including note & minute taking

Initiative and ability to work independently

Ability to be flexible

Highly self-motivated

Ability to build and maintain collaborative and effective relationships

Ability to effectively and consistently manage projects and meet deadlines

Job Functions

Proactively manages Chief Executive Officer’s calendar, prioritizing meetings and events to maximize effectiveness

Facilitates calendar management for ICON Director as needed

Carrying out clerical duties such as answering phone calls, responding to emails, preparing meeting documents

Can include but not limited to; taking minutes in meetings, preparing meeting & presentation materials, compiling agendas, etc.

Performs fundamental bookkeeping tasks including coding of bank statements, credit cards and invoices, for all Great Outdoors Foundation and ICON Water Trails staff members and the Community Foundation of Greater Des Moines for accounting purposes

Works in coordination with Development Specialist to check mail, scans as needed and drop off materials at Community Foundation of Greater Des Moines

Manages Outlook invitations and agendas for committee meetings

Takes minutes for ICON Board of Director meetings, GOF Board of Director meetings, and other meetings as assigned

Oversees and manages payroll vendor –  timesheets, enter PTO, holidays, track projects, and employee onboarding  

Liaison with HR

Purchases office supplies, oversee maintenance and coordination of office equipment

Works with outside vendors as needed and manage future employee storefront

Checks info@greatoutdoorsfoundation.org email and main phone voicemail

Other duties as assigned

Education and Experience:

Bachelor’s degree preferred with 3-4 years’ experience in administrative or assistant work. Knowledge of office management systems and procedures. Proficient in MS Office and database management. Strong organizational and planning skills with attention to detail.

Working and Behavioral Conditions:

The physical and mental demands of this position are representative of those that must be met by the employee to successfully perform the essential job results. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job results. Must be comfortable working in office setting 4-5 days a week.